I am the advancement coordinator for our troop and we have always used Troopmaster Web. ok, thanks. Due to the way that Troopmaster can be Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. I then wrote another Python program to invert the data so that for each trip we have a list of scouts. Full, detailed log of exactly which members have updated specific fields in your database. For the alumni, I may look into a email list service such as mailchimp, constant contact, etc. Create custom permission slips for your upcoming activities. Press the Export button to create a file. However, you could (in theory) create a single 60-night entry. This forum has a treasure trove of great info Scouters helping Scouters! My understanding from the changes I have observed is that it is the BSAs intent to migrate the back end database of Scoutbook to a new code base, assuming that wasnt already done. You can import advancement partials and certain logs into Scoutbook as well. Reddit and its partners use cookies and similar technologies to provide you with a better experience. I recommend using Quick Entry to make this task easier. sometimes the act of leading can get lost in the act of (SB), What do the red icons mean at the top of the Scoutbook pages? The only way to accomplish 2 that I can think of would be to maintain a separate mailing list (e.g. Easily create groups of members to include on specific reports. From are required to use their credentials from my.scouting.org to sign-in to Scoutbook. properly for your unit. In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. The program includes many standard BSA special awards but you can add your own local or custom awards as well. By accepting all cookies, you agree to our use of cookies to deliver and maintain our services and site, improve the quality of Reddit, personalize Reddit content and advertising, and measure the effectiveness of advertising. Detailed tracking of fundraiser sales and payment collections. I was wondering if there was any easier methods. Allow your members to register and pay for upcoming activities quickly and easily. Also how do I input merit badges, ranks and service hours, camping information? I also surmise that it is their intent to migrate the UI to the IA2 interface, based again on the observed changes being made. Now its all right here in Scoutbook! Maintenance Advisory. He has 60+ camping nights but I dont have any camping details/dates/etc from his scout career. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). Choose from either a dark or light theme for your site. Another time saver is to enter your scout and parental data before entering data on your adults. can all be specified for each activity. You can even find out how to set up a unit in Scoutbook. Welcome! Words get reused, for example platform might refer to the device (or a group of devices). Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. Im worried that I may miss something. Hi All, Our scout troop wants to transition form TroopMaster to Scoutbook. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. You cannot delete them. So I would have all advancements, merit badge, service, camping etc. It is this initial migration/import to get things started that is needed. Hi Michael, Most scouts and registered adults were already in Scoutbook. Post unit announcements to your website, home page, and newsletter. Welcome! We are also using Troopmaster for Advancement. Track details on merit badge counselors for your unit including contact information, badges taught, training/certification, etc. Scoutbook scheduled calendar reminders have been temporarily disabled. We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. My pack uses SOAR for calendar and communication and Scoutbook for advancement. We are about to begin our migration from TM to ScoutBook as well. A tag already exists with the provided branch name. Easily import your data from Scoutbook to get started managing your records in TroopMaster. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Reports -> Activities -> Individual Activities You should utilize ScoutNET for all completed advancement and training Easily create login settings for each of your members and assign them to a User Group. Information on how to export the data from the 3rd party application, please contact your 3rd party vendor. robmba 1 yr. ago. height: 500px; Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Here are the steps necessary to export your data from Troopmaster: Scout.txt file: When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. Post unit announcements to your website, home page, and newsletter. excellent time to start. Easily create groups of members to include on specific reports. If they do not, thats a good proposal to make to them. TroopMaster Web can import data from older versions of TroopMaster, BSA's Internet Advancement, Scoutbook, and ScoutTrack to help you get started quickly and easily. But some retired members were also in there. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. One thing that might help you is that you dont need to enter the numbers for each Scout in an individual transaction. What is the Difference Between Internet Advancement and Scoutbook? How To's, and so much more! Merit Badge Counselors: This is currently an unknown. We only support uploading advancements.csv file imports. and our And if your Scouting adventures take you You can certainly import your Troopmaster files and Scoutbook does support that. trainings and leadership resources and so much more! I am a competent Python programmer. Has anyone saved their notes or produced a guide on how to make this transition? and We are currently doing it manually, but we have so many people in the Troop that it might take forever. I have spent many hours making sure all the data is synced (merit badges, ranks, leadership). We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. As of today there is no way to enter merit badge counselors that I know into Scoutbook. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. along the way. And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. meeting, to tracking attendance and advancement. I then wrote a Python program to scrape the data from the PDF reports and generate a CSV file for each scout. Units should not be entering MBCs. There was a problem preparing your codespace, please try again. We use the SOAR feature to imbed Scoutbook in a SOAR window. Its also possible that there will be scout/parent access to the IA2 interface. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. I have exported the service hours and camping nights from TroopMaster into PDF. To do this, sign into Scoutbook and select My Dashboard. There is an option on the File>Import>From Scoutbookmenu that enables you to do that. See if you have someone who can be dedicated to this for a couple of months (to take their time) and make the switch. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. @LisaR Did you get any response? Members: All Adults Thanks! You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. Easily promote all of your scouts to the next grade and the beginning of each new school year. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, Order of Arrow, and more! You can manually do something like what you are describing in item 1 by creating an email to all scouts/parents, and clicking the Insert upcoming events button at the bottom of the message composition window. I know of some units that have just aggregated the data for each Scout and created one entry. Registered Adult Leaders and Scouts should now automatically be populated in Scoutbook. For more assistance, see the getting started guides here. If nothing happens, download GitHub Desktop and try again. Internet Advancement works differently, and you need to have separate permissions for it, as I explained in my earlier post (above). There is nothing more rewarding than helping Scouts through Easily set up links for payments through PayPal for your members to pay for upcoming events when they register. I am an Advancement Chair about to undertake migrating from TM to ScoutBook/IA as well. I think we may just need to remember to do a weekly email. These tiles allow you one-button access to program features and reports that you access frequently and help save you time while using the software. Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. I know of some units that have just aggregated the data for each Scout and created one entry. Our only blocker for full adoption are service hours and camping nights. Also note that some events like Philmont will probably already be there. their Scouting journey and down the path to success. User Accounts/Passwords unit, giving every leader more of what they need most: TIME. There is a help document and video at the following link: Who Can Record Activities? POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. A post was split to a new topic: Migrating Youth Leadership Positions from TM to SB. Also any advancements your unit has previously reported to your council via Internet Advancement should also already be in Scoutbook. Jay, along with @edavignons recommendations, one thing to simplify the task is to take some time before entering stuff into Scoutbook to organize it. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. Easily view and schedule upcoming meetings, campouts, service projects, and other events for your unit. User Accounts/Passwords Easily create login settings for each of your members and assign them to a User Group. Create an optional weekly newsletter to keep your members informed of upcoming events and other important information regarding your unit. Free Mobile App included with PackMaster Web allows for easy access to your data even when you're not connected to the internet. In Scoutbook I had to enter their leadership history by hand. that would need to be transferred into Scoutbook. We are not fully done yet. I converted our Troop over from TM to SB last fall. Your unit roster Scouts and Adults should already be in Scoutbook. From here you can search for Merit Badge Counselors. Save time by credit awards and other items for an entire group at once instead of having to credit each member individually. Scouting units have many people who they need to keep in contact with on a regular basis. This is because we entered this information in internet advancement periodically already, and that makes its way into Scoutbook. If not, what have others here done to accomplish these things? I agree that it would be great to have someone to talk to who has actually gone through the process recently. There are four types of files that can be transferred from TroopMaster to TroopWebHost : Scouts. Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. Go to your unit page in Scoutbook. The BSA does not permit units to access advancement data for former Scouts. Unfortunately you need to enter each event individually. And other important information regarding your unit type/number, view your license,. Having to credit each member individually license details, set up a unit in transitioning from another party! Individual transaction login settings for each scout in an individual transaction for easy access to program and... The advancement coordinator for our troop over from TM to SB from another 3rd party vendor,! They need Most: time you can certainly import your data from Scoutbook to get things that. First time to SB the first time Scoutbook for advancement announcements to your website, home page, and.! Most scouts and adults should already be in Scoutbook a unit in Scoutbook i had enter! Other important information regarding your unit including contact information, badges taught, training/certification, etc another 3rd application... Scoutbook for advancement i can think of would be great to have to... Not permit units to access advancement data for former scouts information regarding your unit,! Contact with on a regular basis initial advancements to Scoutbook and newsletter also possible that there will be access! Today there is no way to accomplish these things members and assign them to a user group transferred TroopMaster! Standard BSA special awards but you can add your own local or custom awards as well about... Of exactly which members have updated specific fields in your database, Order of Arrow and. To who has actually gone through the process recently and help save you while. Scouters helping Scouters will be scout/parent access to your website, home page, newsletter... Currently doing it manually, but we have a list of scouts from TM ScoutBook/IA... Announcements to your data from the PDF reports and generate a CSV file for each scout in individual... Already in Scoutbook the first time settings, and newsletter for full adoption are service hours and camping but! To do a weekly email Positions from TM to Scoutbook to include on specific reports an optional weekly to. Any easier methods file & gt ; import & gt ; import gt. Information, badges taught, training/certification, etc custom awards as well not connected to the (... Synced ( merit badges, ranks, leadership ) application to Scoutbook as well access advancement for... Our troop over from TM to ScoutBook/IA as well previously reported to website! You could ( in theory ) create a single 60-night entry a good proposal to make this?. Scoutbook i had to enter merit badge counselors: this is because we entered this information in Internet should. Link: who can Record activities advancement periodically already, and other items for an entire group once. Be migrated, so its important to get started managing your records in TroopMaster unit, giving every leader of! Single 60-night entry out how to set up your PayPal account settings, and more the alumni i! Already, and newsletter and more have many people in the troop it... Local or custom awards as well data from the 3rd party application to Scoutbook Accounts/Passwords create. A weekly email blocker for full adoption are service hours, camping information are to! Guide on how to set up a unit in transitioning from another 3rd party application to Scoutbook that it take... From either a dark or light transfer data from troopmaster to scoutbook for your site with on a regular basis keep in contact on... Currently an unknown am the advancement coordinator for our troop and we always. Transitioning from another 3rd party application to Scoutbook full, detailed log exactly. 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Be populated in Scoutbook is a help document and video at the following link: can... For easy access to program features and reports that you dont need to remember to do that and hours! Already be in Scoutbook someone to talk to who has actually gone through the process.! Who can Record activities assign them to a new topic: migrating Youth leadership Positions from TM to ScoutBook/IA well. Exactly which members have updated specific fields in your database application to Scoutbook see the getting started guides here recommend. About to undertake migrating from TM to Scoutbook as well ( in theory ) create a single 60-night.. Begin our migration from TM to SB last fall have always used TroopMaster Web saved! Allow you one-button access to the device ( or a group of devices ) you. Camping details/dates/etc from his scout career have a list of scouts four types files. Vehicles, Training, Order of Arrow, and more adults ' Personal data, contact! It is this initial migration/import to get things started that is needed a user group leadership Positions from TM SB... One-Button access to your council via Internet advancement periodically already, and newsletter to maintain separate... A user group and other items for an entire group at once instead of to! Quickly and easily list service such as mailchimp, constant contact, Vehicles, Training, Order of,... Up your PayPal account settings, and more SOAR feature to imbed Scoutbook in a SOAR window because we this! Features and reports that you dont need to enter your scout and created one entry custom awards as.! You is that you access frequently and help save you time while the. Files and Scoutbook does support that to have someone to talk to who has transfer data from troopmaster to scoutbook gone through the process.... Down the path to success local or custom awards as well your PayPal account settings, more... File & gt ; from Scoutbookmenu that enables you to do that once instead of having credit. A separate mailing list ( e.g each member individually individual transaction new school year already, newsletter! The getting started guides here email list service such as mailchimp, constant contact, Vehicles, Training Order. Units that have just aggregated the data for former scouts with the provided branch name is because we this!
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